Our client is a privately owned Maltese ICT Company looking for a full time HR Administrator.  They provide organisations with a full range of specialist ICT services employing highly dedicated professionals working in partnership with global market leaders.

This company delivers optimal solutions in the fields of IP communications, e-security, network infrastructure, finance and business applications, document management, strategic asset maintenance and software development.

Responsibilities

• To oversee the human resource database, maintain electronic records and file in various systems ensuring accuracy in data.

·         To update records and generate monthly reports (HR Matrix) regarding new recruits, sick leave and leave records, promotions, transfers etc.

·         To send acknowledgements and log in CV’s in the system.

·         To coordinate interview process by preparing schedules, contacting candidates to attend interviews or written tests and preparing the necessary documents including copy of CV’s, exam papers and interview evaluation forms to the interviewers.

·         To co-ordinate the process for newly engaged employees which includes registration with ETC, update database and carry out all the activities as per internal procedures.

·         To participate in the induction meetings by following through the company policies and procedures ensuring that new employees are informed and that they adhere to the processes and systems therein.

·         To coordinate the setting of probation meetings and performance appraisals according to HR procedures and as intructed by the HR Manager.

·         To coordinate the setting of exit interviews and handle any related HR administrative tasks including the termination of employees with ETC.

·         To maintain the leave management system and deal with any employees’ queries in this respect.

·         To record and keep up to-date the sick leave records of employees.

·         To ensure that the employment list at ETC is constantly up to-date.

·         To administer the private Health Insurance Scheme

·         To administer any relevant EU-funded employment schemes run by ETC or any other entity.

·      To maintain the training and qualifications in the HR database

·      To administer internal and external courses: forward scheduling, co-ordination of delegates, training equipment, trainer’s requirements, venue and follow-up, applying for ETC grants where applicable.

·         To administer the TAF scheme which includes the preparation of applications, liaising with Training Providers and ETC and keeping all documents and files up to-date and in an accurate manner.

Travel and Visas

·         To handle all aspects of staff overseas travel arrangements, including entry visas, flights, accomodation, Health ards, La Vallette subscriptions.

·         To coordinate all relevant documents with regards to visas ensuring consistent follow-up until the actual visas are issues and passed on to members of staff.

Knowledge and Experience

·         Knowledge of employment law and legislative requirements

·         Knowledge of human resources functions and procedures

·         Methods and techniques for basic report preparation, writing of emails, letters and reports

Skills and Qualifications

·         A-Level standard of education & Certificate in Human Resources or equivalent

·         High proficiency in Microsoft Excel, Word, Outlook, PowerPoint and Internet Explorer

·         Proficient with basic budget management and calculations

·         Able to communicate clearly and concisely in English and Maltese, both orally and in writing

·         Good communication skills

Personal qualities

·         Tactful, courteous and cooperative in dealings with others

·         Proper phone etiquette

·         Promotes a positive and respectful work environment that values diversity among all employees

·         Organised and accurate

·         Exercise good judgment and maintain confidentiality in maintaining critical and sensitive

·         Information, records, and reports

Interested applicants are to send their covering letter and CV in MS Word format to Mark J Galea at careers@quadconsultancy.com. This role is based in Malta.